Events Policy

GWC Events Booking Policy

To keep the club running and ensure that we meet all our obligations as a Ministry of Culture organisation, all members who wish to use the club for events are required to follow this process and to register their proposed event with the Gibraltar Warhammer Club committee.

Registering an Event

Before you go ahead with any event at the club, you must register your proposal with the committee using the form below. This lets us check that the date is available, understand what you are planning, and make sure the space is prepared for you.

The committee will confirm availability and let you know if anything else is needed before your event goes ahead.

Types of Event

Member Events

Member events are always free to organise, provided all those attending are a GWC member. In special circumstances, plus-ones can be allowed if agreed with the GWC committee.

Make sure to register your members event using the form below so that we can confirm the date is available and note any special requirements, so the club can be prepared. As usual, members are expected to follow the club rules and to leave the space as they found it.

Private Events

Private events are bookings where you take exclusive use of the club for a closed group. This might be a birthday party, a workplace team day, a private tournament for invited guests, or a similar occasion.

Private hire is charged at £75 per four-hour block of venue use. If you need the space for longer, each additional four-hour block is charged at the same rate. All regular club rules apply during the event, including that no children under 14 may be in attendance without the presence of a parent or guardian.

Depending on the nature of the event, the committee may require a deposit before the booking is confirmed. The event organiser is liable for any damage caused during the event.

Please register your proposal using the form below so we can confirm dates, fees, and any conditions before you confirm your booking.

Public Events

Because the Gibraltar Warhammer Club is a Ministry of Culture organisation, all public events must be properly organised with the GWC committee (or with Dice Bastion / SN Battle Reports acting as the committee's representatives). This ensures that we meet the club's legal and organisational requirements, stick to our policies, and follow the proper procedures.

To propose a public event, please use the form below, giving as much detail as possible.

The committee will review your proposal and may ask for further information, set conditions, or suggest changes before giving approval. We aim to support member-led events where we can, but we may decline proposals that do not fit the club's calendar or obligations.

Approved public events may be subject to additional requirements, such as advance notice for publicity, agreed start and finish times, and a clear plan for setup and cleanup.

General Expectations

Whatever type of event you are running, the following always apply:

• Follow the club code of conduct and treat the venue, equipment, and other users with respect.
• Leave the space tidy and return furniture and club property to where you found it.
• Do not move club games, terrain, tools, or equipment without prior permission from the committee.
• Report any damage, safety concerns, or incidents to the committee immediately.